Free Landlord, Lease & Water Utility Forms

RESIDENTIAL TENANCY AGREEMENT THIS AGREEMENT is made this _____ day of ____________, 202___ BETWEEN: LANDLORD: [Landlord / Property Company Name] AND TENANT: [Full Tenant Name] (ID/Passport No: _____________________) 1. PREMISES & TERM The Landlord leases to the Tenant the premises situated at: Property / Estate: [Estate Name] House / Unit No: [Unit Number] For a fixed term of _____ months commencing on [Start Date] and expiring on [End Date]. 2. RENT & PAYMENTS Monthly Rent: [Currency] ____________ payable on or before the 5th day of each calendar month. Payment Method: M-Pesa / Bank Transfer Paybill: [Paybill Number], Account: [Unit Number]. 3. SECURITY DEPOSIT The Tenant pays a refundable security deposit of [Currency] ____________. The deposit shall be refunded within 30 days of vacation, less legitimate deductions for repairs or utility arrears. 4. WATER & UTILITY SUBMETERING The Unit has an individual water submeter (Meter Serial: _____________________). Initial Meter Reading upon handover: _____________ m³. The Tenant agrees to pay monthly water consumption charges calculated at prevailing rates plus applicable standing charges. 5. SIGNATURES: Landlord: __________________________ Date: ______________ Tenant: ____________________________ Date: ______________

WATER METER READING ROUTE SHEET Route / Zone: _________________________ Date: ______________ Meter Reader: ________________________ Staff ID: ___________ | Unit/Cust No | Customer Name | Meter Serial | Prev Read | Curr Read | Units (m³) | Photo Done | Tenant Sign | |--------------|---------------|--------------|-----------|-----------|------------|------------|-------------| | 101 | J. Doe | WM-84920 | 142.5 | | | [ ] Yes | | | 102 | M. Mwangi | WM-84921 | 210.0 | | | [ ] Yes | | | 103 | A. Ochieng | WM-84922 | 88.2 | | | [ ] Yes | | | 104 | S. Hassan | WM-84923 | 315.6 | | | [ ] Yes | | | 105 | K. Kiprop | WM-84924 | 104.1 | | | [ ] Yes | | | 106 | E. Wanjiku | WM-84925 | 177.3 | | | [ ] Yes | | Reader Notes (Leaks / Stuck Dials / Disconnections): ____________________________________________________________________ Supervisor Sign-Off: ________________________ Date: ________________

MOVE-IN / MOVE-OUT INSPECTION CHECKLIST Property: ___________________________ Unit No: ________________ Tenant Name: ________________________ Move-In Date: ___________ 1. METER READINGS ON HANDOVER Water Submeter Serial: ________________ Dial Reading: _______ m³ Electricity Token Meter No: ___________ Token Balance: _____ kWh 2. ROOM CONDITION CHECKLIST (Mark: Good / Fair / Damaged) - Main Door & Deadbolt Lock: [ ] Keys handed: _____ - Living Room Walls & Paint: [ ] - Windows & Latches: [ ] - Kitchen Sink & Taps: [ ] Leaks: None / Noted - Bathroom Toilet & Flush: [ ] - Shower Head & Drainage: [ ] - Bedroom Sockets & Light Switches: [ ] - Wardrobes & Hinges: [ ] 3. ACKNOWLEDGEMENT: Tenant confirms the unit condition as inspected above. Tenant Signature: _______________________ Date: _________________ Agent / Landlord Signature: _____________ Date: _________________

NOTICE OF OVERDUE RENT AND UTILITY BALANCE Date: ________________________ To: [Tenant Full Name] Unit No: [Unit Number], [Property Name] Dear [Tenant Name], RE: OUTSTANDING RENT AND WATER CHARGES FOR UNIT [Unit No] This is a formal reminder that your account reflects an overdue balance as follows: 1. Overdue Rent for [Month, Year]: [Currency] ____________ 2. Water Submeter Bill (Consumption: ___ m³): [Currency] ____________ 3. Accumulated Late Penalty (if any): [Currency] ____________ TOTAL AMOUNT DUE: [Currency] ____________ Please clear this balance within three (3) business days from the date of this notice to avoid service disconnection and legal recovery proceedings. PAYMENT INSTRUCTIONS: Pay via M-Pesa / Bank: Paybill / Till: [Paybill Number] Account Reference: [Unit Number] If you have already settled this payment, kindly furnish the transaction confirmation code to the management office immediately. Yours sincerely, Management / Landlord: _________________________ Contact: [Phone / WhatsApp Number]